E.D.V.A MEETING 

18.10.07 Coaver 7pm

 

Present: Guy Patrick – Channings Wood, Chris Jordan– Exeter University, Ros Sutherland – Kings, Kyle Alves – Kirton, Ian Sidwell, Mark Jeffery – Taunton, Dave Reece, Rachel Swindell, Julie Smith, Dave Gibbs, Nikki Batho – Torexe, Simon Padley – Wanderers.

 

Apologies – Paul Reed – Exeter Prison

 

Paul Reed has requested for Exeter Prison to be given a special dispensation for attending every EDVA meeting due to the lack of staff on his team.

N.B. suggested that a rep for both prisons would be sufficient and for them to liaise between them

 

CHAIRMAN’S REPORT

 

D.G. reported that the fixtures meeting had gone very smoothly.

 

D.G. nominated N.B. to take over as secretary for the league from Elke so that the workload could be more evenly spread.

K.A. 2nd

All present voted in favour.

 

TREASURER’S REPORT

 

Handover had been completed from the outgoing treasurer, the only actions awaiting completion are new signatories to be established for the new committee and the prior year’s accounts awaiting completion from outgoing treasurer.

All teams were paid up.

 

FIXTURES SECRETARY REPORT

 

R.Sw. wanted to thank D.R. and K.A. for making the fixtures meeting run so smoothly in her absence. A few matches now been played and score sheets starting to come in. 3 match dates still to be arranged.

I.S. has been working hard on the website – it now includes a list of ref’s as well as contacts, but they can only be seen by team contacts, this will show if the ref’s are already booked or unavailable.

If team contacts do not have a log-in or have forgotten their log-in, please contact R.Sw. and she will re-issue.

Teams are reminded that even if they enter their own results on the web site the score sheet still needs to arrive at -

TOURNAMENT SECRETARY REPORT

 

D.R. is currently running a ladies, men’s and 3 beach tournaments, 4’s, pairs and a junior beach. D.R. has approached Claire Babbage to help co-ordinate the 4’s, Ali West for the pairs and is currently looking for a volunteer to run the junior tournament.

The committee agreed to underwrite the beach pairs and junior tournaments to the value of £100 each as D.R. felt that these could possibly incur a running loss.

 

PRESS SECRETARY REPORT

 

D.R. reported a number of team photo’s had been taken and put on the website, and a press release had been sent to the Express and Echo, Sidmouth Herald. Watch this space.

 

OPEN POSTS ON EDVA COMMITTEE

 

S.W. Development officer, despite this role being originally allocated to DG when he went to the loo, this post is still vacant. A long discussion was held on this matter as to what the job actually entailed.

S.P. suggested approaching Nick Hitt as he is already actively involved in promoting junior volleyball.

 

CONSTITUTIONAL CHANGES

 

A change was made at the AGM. D.R. wanted confirmation of constitutional change.

 

GOODWILL DEPOSITS

 

D.R. wanted the Treasurer to confirm whether he had been able to follow this item up.

 

LEAGUE STRUCTURE

 

R.Sw. and D.R. wanted committee’s permission to approach individuals/teams/clubs either verbally or by questionnaire about views on E.D.V.A progress and aims and objectives.

K.A. asked for the questionnaire to be short and direct.

S.P. reported trying to send out a questionnaire to the clubs at the end of last season without much response.

N.B. suggested a forum.

 

LACK OF REFEREE’S

 

The committee was unable to force the fact that neutral referees should be used, referees don’t have to be registered to ref.

D.R. offered when available to be a ref buddy, to help give guidance to anyone already qualified but lacking in confidence or needing a refresher to actually ref a game.

S.P. requested team rep’s to go back to teams and ask if anyone would be interested.

D.G. reported that the reason that many qualified ref’s actually dropped out was because of the verbal abuse that the ref had to put up with especially in Div. 1.

Committee agreed that ZERO tolerance would be applied.

Ref’s would be encouraged to give cards for bad behaviour.

Priority should be given to getting people qualified.

 

TOURNAMENTS

 

The closed tournament would not run this year as unsure of the interest and most clubs do not have a free Sunday to play in this tournament because of fixture clashes.

 

K.A. suggested running a knock out cup match which would run the length of the season, D.R. and K.A. to co-ordinate.

 

4 A SIDE

 

This was originally being considered by Mike Halse and it was thought that there was insufficient court time available in blocks at present to be able to run this. D.G. to approach Mike Halse.

R.Su. runs mini tournaments throughout the season for adult beginners on badminton size courts.

 

END OF SEASON AWARDS

 

The end of season awards have not been presented for the past 2 seasons. Perpetual trophies need to come back so that they can be awarded and at least for some P.R. work locally.

K.A. suggested T – Shirts to be awarded to winning teams for next season, committee were all in favour, K.A. to sort.

 

XMAS SOCIAL

 

It was felt that this would be too much of a project for this season at short notice. Torexe are considering holding a xmas social, probably ice-skating, meal – pub crawl and will send out invites to all clubs.

 

A.O.B.

 

JS asked what the situation was for juniors applying for financial sponsorship from the E.D.V.A. The committee thought that this would be looked on ‘case by case’ and it was suggested that the individual write/approach the committee to put their case.

 

D.R. expressed concern that there was no structure to help expand the EDVA and volleyball in general throughout the area, we should try and involve as many clubs as possible. Possible recruits could be -

 

Junior Club: Crediton, Ivy Bridge, Clyst Vale, Exmouth Sch? Paignton Sch?, St Lukes.

 

Adult Clubs: Devon Women, Metoffice, Cullompton, Marine Camp, Marjon Men & Women, Eggbuckland, Dartmoor Prison.

 

Package:

Priority or free entry into tournaments

Use of EDVA equipment

EDVA grants (Junior fund)

Non Voting Seat on the committee

Training times, sessions advertised on EDVA web site.

Items, advert’s added to EDVA press reports.

 

K.A. proposed that the committee pursue the creation of association package to E.D.V.A.

S.P. 2nd – all present voted in favour.

 

R.Sw. asked what the result procedure was for the 2 prison teams who could of course not play each other, the game is awarded to the home team.

 

R.Sw. also asked about the procedure of having an automatic let for touching ropes in the ceiling at Kings. R.Su. said that this was a new development and Kings felt it would be fairer as this particular piece of equipment is only at one end of the hall. The committee suggested that the referee should point this out to both team captains before start of play.

 

Date of next meeting. 6th December 07. 7pm Coaver. D.G. to book.