EDVA AGM held on 17th September 2007 at the Coaver Club in Exeter

 

Minutes

 

Present: Mark Jeffrey, Ian Sidwell (both Volleyball Taunton), Dave Gibbs, Nikki Batho, Tom Mammola, Julie Smith, Rachel Swindell, Dave Reece, Pete Notman (all Torexe Volleyball Club), Simon Padley, Graham Wood (both Wanderers Volleyball Club), Guy Patrick (Denbury Eagles), Kyle Alves (Kirton Volleyball Club)

 

Apologies: Rob Newell (Kirton), Dave Shaw (Spacehoppers)

 

Chairman’s Report

SP reported on what went well: The league went ahead with 3 Divisions and one Ladies Division. He pointed out that people actually played some volleyball and reminded the clubs that there was a risk that the League ‘might not have happened’ at all. The season had been completed and no negative feedback had been received.

 

Thanks was given to Kyle Alves and Ian Sidwell for maintaining the scores on the EDVA website and to Jason Hendy for helping with the set up of permanent nets on Exmouth Beach, funded by EDC and the EDVA.

SP continued with what did not go so well: A lack of support from the clubs was described as the biggest downfall for the EDVA and the League was seen as unsustainable if no ‘new blood’ came in to run it. The League had not had a full Committee, only 4 Executive members plus a representative from Torexe, which made it difficult to ‘move things forward’.

 

The mini tournament at the end of the season did not go ahead due to lack of support in organising this event. It had therefore been left to the last minute and attendance would have been too low.

Negative feedback had been received regarding the idea of Div 3 teams playing the top Div 2 teams because they were beaten badly.

No beach tournament took place due to lack of volunteers to help run this event.

 

SP reported with regret that the proposals for change to the League structure were not accepted and re-emphasised that the League needed change in order to move forward. The new Committee should deal with this.

 

The withdrawal of Exeter Heat from the League had drastic consequences for Division 1.

 

No trophies are available because this matter was very low on the agenda list.

 

SP proposed the following for the new season: Torexe Volleyball Club should run the entire League, because as the largest club they are perceived to have the necessary administrative structure in place to deal with the demands of the EDVA. Torexe could also succeed in moving on to the idea of a SUPRA club at one base in Exeter. Other clubs can also participate in this through the open meetings.

 

SP furthermore proposed to change the constitution to allow any club to call an EGM if they thought that Torexe was biased in any way. He realised that the running of the EDVA by one club was controversial but saw it as the only way to preserve the League and to promote volleyball in the region.

 

The Committee decided that sufficient rules were in place already so that a change to the constitution would not be necessary.

 

He mentioned that there is already an individual who is organising a mini league of 4s and that the EDVA should ask itself why it was not being approached to organise this.

 

SP concluded with confirming that he was standing down and that it was time for somebody else to ‘take the reins’.

 

Treasurer’s Report

Profits in the order of £400-500 had been made last season

Balance: £3057

Debts: Wood Warriors £22.00

           Kirton             £38.00

 

The registration fee of £20.00 per team and £2.00 per player is to be paid by each team at or before the Fixtures Meeting.

 

The Treasurer Graham Wood announced that he was standing down

 

Secretary’s Report

Nothing to report

 

Fixtures Secretary’s Report

KA confirmed that the Fixtures Meeting was scheduled for Thurday 20th September. He thanked Ian Sidwell for his support throughout the season.

It was pointed out that the attendance of Committee meetings had to be taken more seriously and that each team needed to have a representative to attend the meetings (the AGM and the Committee Meetings).

 

Dave Reece proposed as follows: Each team must send a representative to attend the AGM and the Committee meetings and would also have a vote. Simon Padley put forth an amended proposal: Each club must send a representative. If a club fails to do so, it will have 1 league point deducted per team in the club (i.e. if Torexe failed to send a representative, in addition to its committee members, it would be fined 5 points).

 

Seconded: Nikki Batho

For: 5

Against: None

 

The Committee proceeded with discussing the league structure for the following season and decided that 2 Divisions would be put in place.

 

Election of Committee

 

 

Position Names For Against
Chair: Dave Gibbs 6 0
Secretary: Elke Nachtigall 6 0
Treasurer: Alan Liebermann 6 0
Fixtures Sec.: Rachel Swindell 6 0
Development: TBA    
Tournaments: Dave Reece 6 0
Officials: TBA     
Publicity Officer: Dave Reece 6 0

 

The Torexe members pointed out that an independent chairperson would be much preferred but if nobody came forward, Torexe would carry out the chair duties as well.

 

A.O.B.