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The Data Protection Act 1998 imposes rules and safeguards on those who hold and process personal data, i.e. data relating to living identifiable individuals.
Details of usage must be notified to the Information Commissioner, with some exceptions which include not-for-profit organisations whose usage is restricted to specified purposes.
The EDVA is exempt from notification but the principle setting out rules and safeguards do apply. In the interest of being open and fair, the Association wishes to inform members of the data held and how it is used.
The EDVA and its officials may hold some or all of the following data about some or all members and others who compete in volleyball events:
Name, postal and email addresses, phone and fax numbers, competition results, offices held, courses attended and details of officiating at competitions. Contact data is held in order that the EDVA and member clubs may communicate with each other in the organisation and running of the events organised by the EDVA. The data may be held in electronic or paper form. The data may be obtained directly from an individual person or the club which that person represents.
The data is used in organising the sport of volleyball and for social purposes, including, but not limited to, mailing of literature, publication of competition results, coaching, team selection, training and appointment of officials.
Data may be distributed in paper or electronic form between members, competitors and volleyball organisations. Publication of personal data in paper form may occur in membership and contacts lists, magazines, competition information and results and other literature. Publication on publicly accessible web sites may include name, age, league class and club in competition results. Name with offices and photographs may be published, but addresses, contact numbers and personal background details will be published in an area to be protected with username and password, access to this area will be restricted to registered members & member organisations.
The data will not be available for commercial purposes.